Based within the Central Finance Team we are seeking a Purchase Ledger Administrator to join on a part time basis. The role is Responsible for ensuring supplier invoices are processed accurately and payments are made on time, supporting the smooth running of the finance function. The role is important in maintaining strong supplier relationships, accurate financial records, and effective control of company expenditure.

Key responsibilities:

• Process supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders where required.
• Prepare supplier payment runs and help ensure payments are made on time.
• Reconcile supplier statements and resolve invoice or payment queries.
• Maintain accurate purchase ledger records.
• Liaise with suppliers, internal departments, and work closely with the Finance Clerk to resolve issues quickly and support the smooth running of the purchase ledger.
• Support month end tasks, including checking outstanding invoices and accrual information.
• Help meet team targets for accuracy, timely processing, and prompt query resolution.
• Assist the Management and the Finance team with any other ad hoc duties

What we're looking for:

We are looking for a highly organised and detail-oriented individual with previous purchase ledger or accounts payable experience who enjoys working in a fast-paced finance environment. The successful candidate will be proactive, reliable, and committed to maintaining accurate financial records while ensuring supplier invoices and payments are processed efficiently and on time. This is a part-time office based role.

Skills & Qualifications:

A minimum of 5 GCSEs or equivalent, including Maths and English.

• At least 2 years' experience in a purchase ledger role or similar accounts payable environment.
• Good understanding of invoice processing, supplier payments, statement reconciliations, and query resolution.
• Confident using finance systems and Microsoft Office, particularly Excel, to maintain accurate records and process information efficiently.
• Strong communication skills with the ability to work effectively with suppliers, internal departments, and the Finance Clerk.
• Good organisational skills with the ability to manage workloads, meet deadlines, and prioritise tasks.
• High level of accuracy, attention to detail, and a proactive approach to problem solving.
• Able to work as part of a team and maintain a professional approach when dealing with queries.
• Full Driving Licence, valid in the UK
• Full UK Working Rights

What Forth Ports can offer you

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy

• A competitive salary
• Generous annual leave entitlement
• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
• Inhouse Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites
• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing
• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury
• An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees
• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms
• Cycle to Work scheme to support affordable, sustainable commuting
• On-site free parking available for all employees
• Attractive family-friendly policies, including enhanced maternity cover
• Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

How to Apply:

Please submit your CV and a cover letter when submitting your application via this link.