About the role

This administrative role is required to assist with the day to day operations of the Police Department and NaVCIS function. We are looking for a Police administrator to provide professional, efficient, proactive and comprehensive administrative support in conjunction with the Chief of Police (CPO) You will undertake a range of duties required to support the police station and Port needs.

Key responsibilities:

• Monitoring station supplies and orders of specialist and general equipment
• Populating and updating the Police rostering system
• Records management including archiving as required in line with police and port policies
• Administration of Hot Work Permits and Smoking Licenses
• Arranging maintenance of Port vehicles and equipment
• Carrying out testing of Port Police Station fire alarm and coordinating evacuation drills
• Day to day management of the Police Vehicle compound
• Arranging the disposal of abandoned, found or seized vehicles
• Management of the Police bank account and petty cash system, and general ledgers
• Create physical and electronic records of recovered stolen/finance vehicles
• Carry out Police National Computer, HPI and Motor Industry Anti Frand and Theft register checks

What are we looking for?

We're seeking a highly organised and dependable individual with a professional approach and a strong sense of discretion. You'll be confident managing a varied workload, communicating effectively with different teams, and maintaining high standards in a sensitive, fast-paced environment. The successful candidate must demonstrate sound judgement, a willingness to take on responsibilities such as fire marshalling and first aid (training provided), and must be able to meet the requirements of police security vetting as a condition of employment.

Skills and Qualifications:

• Previous administrative experience with demonstrable organisational ability and attention to detail
• A good knowledge of Microsoft office including word and excel
• Exceptional communication skills and ability to prioritise a busy work schedule
• There is an expectation that the post holder will be a fire marshal and first aid responder, training will be provided
• Due to the nature of this role, the post holder will need to always consider confidentiality and act in line with GDPR and part 3 Data Protection act 2018
• Full right to work in the UK
• Driving licence is preferred

What Forth Ports can offer you:

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:

• A competitive salary
• Generous annual leave entitlement
• A defined pension scheme and life assurance
• Health promotion events and employee wellbeing initiatives
• Access to our Employee Assistance Programme (EAP) for you and your family
• Cycle to work scheme and on-site free parking
• Attractive Family Friendly Policies
• Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays
• GymFlex health club memberships

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

How to Apply:

If you are an experienced Administrator and looking to continue your career as part of a forward-thinking and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via this page.